Executive Personal Assistant at Old Mutual Nigeria

Old Mutual Nigeria consists of a Life Assurance and General Insurance business and provides a wide spectrum of insurance solutions tailored to meet unique individual and corporate clients’ circumstances.

We are recruiting to fill the position below:

Job Title: Executive Personal Assistant

Ref: 1100/NIGE/EU/Executive Personal Assistant/Nigeria/280618
Location: Nigeria

Start Date: 2018-06-28

Contract: Permanent

Available: ASAP

Category: Insurance

Offer: Market Related

Key Focus

In general accountable for the PA support to the Managing Director. Accountable for all responsibilities of the secretary and PA as well as the following:

• The management of one or more staff members, the co-ordination of other PA’s deliveries in the Business unit, strong focus on dealing with escalated queries from clients, customers and other stakeholders (with potential for brand damage).
• The resolution of escalations without the involvement of the senior manager, strong understanding of the business unit and associated OML structure, acts as an ambassador for the Business Unit, advanced skills in minute taking and developing non-standard reports, minutes presentations and correspondence, high level of ownership and independence (able to run the office in the absence of the senior manager for long periods of time), completing tasks of a personal nature on behalf of the senior manager and high level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.);

Minimum Requirements
Qualifications and Experience:

• First Degree
• 3-5 years’ experience in a similar position.
• Excellent interpersonal skills
• Strong knowledge of MS Office suite
• Excellent written communication skills

Competencies:

• Decision Making
• Gaining Commitment
• Initiating Action
• Ownership
• Building Relationships
• Planning & Organizing
• Technical knowledge

Job Specification
Descriptor:

• Manages queries on behalf of manager and performs delegated tasks.
• Ensures the managing director is equipped with necessary documentation to proceed with meetings.
• Manages diaries.
• Provides department with support in relation to arranging functions – venue bookings and  making travel arrangements when necessary
• Responsible for office infrastructure e.g. office equipment and ordering of stationery.
• Maintains confidentiality of information
• Could be accountable for the management of a budget or significant spending on a budget.
• Accountable for service delivery through own efforts.
• Individually accountable for managing own time tasks and output quality, makes increased contributions by broadening individual skills.
• Collaborates effectively with others to achieve personal results.
• Accepts and lives the company values.
• Maintains professional internal and external relationships at management level.
• Builds and maintains relationships with suppliers and venue coordinators.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Key Result Areas

Administration & Support:

• Performs secretarial duties for an executive or senior employee.
• Accountable for completing task of a personal nature on behalf of the senior manager.
• Manages queries on behalf of manager and performs delegated tasks.
• Ensures senior is equipped with necessary documentation to proceed with meetings.
• Manages diaries.
• Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
• Responsible for office infrastructure, e.g. office equipment and ordering of stationery.
• Maintains confidentiality of information
• Could be accountable for the management of a budget or significant spending on a budget.

Personal Effectiveness:

• Accountable for service delivery through own efforts.
• Individually accountable for managing own time, tasks and output quality for  periods of 1 day to a maximum of 3 months
• Makes increased contributions by broadening individual skills.
• Collaborates effectively with others to achieve personal results.
• Accepts and lives the company values.

Relationship Building:

• Maintains professional internal and external relationships, at management level.
• Builds and maintains relationships with suppliers and venue coordinators.
• High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.).

Application Closing Date
12th July, 2018.


Method of Application
Interested and qualified candidates should:
Click here to apply online