Specialist, Events and Facilities

Job Description

As support to the primary point of contact for National Support Center events, the Specialist of Events will be responsible for working with departments on the pre-planning and coordination of the support center activities and events. The Specialist of Special Events may also be asked to assist, on an ad-hoc basis, with collaborating on and organizing regional events.

Responsibilities:

• During events supervises volunteer staff and vendors. Responsible for making decisions during the events in relation to addition A/V, F&B and staff overtime as necessary to have a successful event.
• Develops strategies and manages resources including materials, people, food & beverage to support events at local and national levels. Collaborates to support events at the regional level.
• Consults with internal clients to establish an event’s strategic direction and execute goals such as event themes, locations and agendas.
• Conducts cost-benefit analysis and makes recommendations for resource management.
• Audits and reconciles budget for gift card awards, including the management of the service anniversary budget of approximately 500K per year.
• Develops and executes plans for efficient task performance management which includes generating a project schedule. Identifies inefficiencies and makes recommendations.
• Oversees budget for catering and supply orders for events including identifying cost savings.
• Manages logistics for events to ensure flow of events is maintained in a timely manner. Leads project teams for national events.
• Secures and negotiates contracts for all vendors, including hotel, catering and AV for onsite and offsite PDS events.
• Assist in creating work plans, timelines and budgets for events.
• Composes and implements policies for event planning best practices.
• Facilitates and coordinates maintenance requests for appropriate support center with the Maintenance Department and vendors to resolve facility related repairs.
• Manages andplaces catering and supply orders for events, responsible for adhering to budget and has financial responsibility of expenses tied to events.
• Create and manage event registration sites with Cvent.
• Maintain strong internal and external communications with all event/project stakeholders.
• Strong proficiency with Microsoft Office programs such as PowerPoint, Word and Excel.
• Flexibility to work early mornings, evenings and weekends as necessary.

Qualifications:

• Bachelor’s degree from an accredited college; in lieu of degree minimum 4+ years of experience in event coordination and planning.
• 2+ years’ related experience with conference and/or event planning.
• Valid Class C Driver’s License.

Desired:

• Prior experience in project management.
• Knowledge of various digital communication tools in a multi-faceted media environment.

Your commitment to Pacific Dental Services® is the key to our success. In turn, we’ll reward you with a benefits package that shows we care about you, your family and your future. We encourage team members to develop their distinctive talents and strengths-and embrace an entrepreneurial spirit that rewards individual achievement.

Location: Irving, Texas, US

Company Name: Pacific Dental Services

Pacific Dental Services (PDS) partners with individual owner dentists across the U.S., providing them with business support services so they can stay focused on their passion: dentistry. PDS and its supported owner dentists offer career opportunities nationwide. Established in 1994, PDS has been ranked in Inc.’s 500|5000 list of America’s fastest-growing private companies for eight years in a row, and continues to grow. PDS is founded on a core set of values that guides our daily lives, distinguishes the strength and character of our organization and directs our critical decisions. At PDS and in our supported offices, we aim to be the very best at everything we do. Fortunately, that helps us attract the very best team members – and we hope you’ll be one of them.

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