Logistics Manager at Solidarites International (SI)
SI has started activities in North-eastern Nigeria in August 2016 in the fields of Wash and is now intervening in 4 areas of the state for Wash and Shelter activities.
We are recruiting to fill the position below:
Job Title: Logistics Manager
Location: Monguno, Borno
Beginning of Contract: 4th June, 2018
Contract Duration: 3 months (with possibility of extension)
Probation Period: 1 month
Mission/Objectives
- The Logistics Manager will implement and supervise all logistics operations at his/her assigned base (such proguremnt, store management, durable equipment ma
- He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
- He/she will assist the base manager or the field coordinator in the implementation of safety rules.
Main Task
Supply Management:
- Carry out a purchasing environment analysis at the local level
- Updating of price lists and supplier files on regular bases
- Manage the Solidarités International purchasing procedures and those from donors funding the programs.
- Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Receive, approve and process requests for quotes and internal order forms
- Ensure that budgetary lines related to logistics are monitored, observed and update LFU (Log follow up) for each project.
- Supervise the preparation of purchasing documents and draft the contracts
- Participate in the drafting the call for tenders
- Supervise purchasing, ensuring that approval rules and procedures are observed
- Select suppliers and negotiate prices, deadlines and delivery methods
- Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
- Ensure that dealings with suppliers are monitored
- Communicate and coordinate with coordination the purchase required Coordination and HQ validation.
Vehicle Fleet Management:
- Negotiate vehicle rental contracts
- Supervise the planning and execution of maintenance and repair work on mission vehicles
- Establish vehicle movement schedules
- Ensure that a complete breakdown kit is available on board all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
- Prevent the misappropriation of fuel and spare parts
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
- Update fuel follow up, register fuel consumption of on real time and integrate the fleet report.
Equipment/Telecommunications Management:
- Update statement of park (durable inventory) in real time
- Optimize distribution of materials according to task needs
- Update the responsibility follow up regularly.
- Organize the installation, safe-guarding and monitoring of materials
- Install communication means and ensure that they are regularly maintained
- Train teams in the use of these communication means
- Management and Monitoring of IT Equipment
- Update antivirus software
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
Stock Management:
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
- Update stock follow up on daily, weekly and monthly basis
Human Resource Management:
- Analyse and quantify logistics personnel needs
- Recruit, train and supervise the logistics team
- Conduct performance reviews for members of the logistics team
- Organize formal team meetings at regular intervals
Security:
- Implement team safety measures as determined by the coordination team
- Train teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
Reporting/Capitalization:
- Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
- Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
- Consolidate logistics packs monthly and pass on to the logistics coordinator
- Provide the logistics coordinator with all information needed to draft intermediary and final reports
- Pass on purchasing reports for closed programs to the coordinators at the established frequency
Organizational Chart Position (reporting and functional relationships)
- Line manager: Field coordinator
- Line report(s) on base: Entire base logistics team
- Functional manager: Logistics Coordinator
- Functional report(s): Logistics Coordinator Personal abilities :
Technical Competences
- Training: B.Sc. in Economics, Management Administration Supply, Social Science
- Logistics related skills : good knowledge supply chain managemnt , Store managment, ICT skill.
- Microsoft Office ( Excel and Word skills).
- Management related skills.
- Professional Experience: 2 years of experience in similar position (NGO/Private or Public sector)
- Languages: English, (Haussa, Kanuri a plus)
- Personal qualities: reliable, honest, very good organization, resistance to stress, good interpersonal skills (communication), team player, capacity to delegate and to manage, initiative and autonomy, capacity of prioritsation of tasks
Remuneration
- Salary and Conditions: in accordance with SI’s Terms of Employment; for national staff in Nigeria
- Delocalized status and related benefits: Applicable
Application Closing Date
25th May, 2018.
How to Apply
Interested and qualified candidates should submit their CV’s and suitability statement as a single attachment to: hr.coo@solidarites-nigeria.org The file must be named with the name and the surname of the candidate and the subject of the mail must be “
LOG MANAGER – MONGUNO”.
Note
- No paper application are accepted
- Shortlisting will start as soon as we start receiving applications and deadline might be changed without prior notice.
- As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the final date.
Post a Comment