Project Coordinator for Education & Access

Job Description

The National WWII Museum seeks an energetic and organized professional to assist our Education & Access division. The Project Coordinator provides administrative support and project management to the Associate Vice President of Education & Access and the departments he oversees—Education, Curatorial Services, and Exhibits. As the primary liaison and point of contact for internal and external stakeholders on matters pertaining to work of the AVP of Education & Access, the Project Coordinator oversees the seamless execution of day-to-day operations and information needs. The Project Coordinator works in collaboration with numerous departments, most notably Capital Projects, to ensure appropriate communication and project completion. The Project Coordinator also supports the development and execution of large departmental programs and exhibits by monitoring timelines, budgets, vendors, and approvals so that all projects are completed on time, on budget, and to the highest quality standard. The Project Coordinator must also be organized, professional, and willing to take initiative.

Ranked the #2 museum in the world by TripAdvisor and visited by 700,000+ individuals annually, The National WWII Museum is a vibrant, national history museum with excellent facilities and staff and ambitious plans for growth. The Museum is currently in the midst of a capital expansion project that will quadruple the size of the original Museum facility, add exciting new programs and exhibits, and double on-site collections storage. In addition, the Museum has undertaken an ambitious multi-year digitization project to make our collections accessible to audiences worldwide through our Digital Collections website, ww2online.org. The Project Coordinator will play a part in this institutional growth and help position the Museum as the leading resource on the history, values, and lasting significance of World War II.

Specific job responsibilities include:
Managing administrative and logistical functions for the AVP of Education & Access, including scheduling, filing, research, and approvals

Responding to internal and external communication in a timely and professional manner

Maintaining all project and departmental records, timelines, financials, and communications in an efficient and organized manner

Reviewing, processing, and monitoring expenditures ensuring they include all required documentation and are within budget

Assisting in the development and tracking of departmental budgets and goals

Preparing for and moderate work team and departmental meetings, as well as meetings convened by the AVP of Education & Access

Consolidating, organizing, and sharing content developed by the Curatorial Services, Exhibits, and Education Departments with relevant stakeholders so it can be reviewed and approved

Preparing presentations and progress reports for the Museum’s work teams, Executive team, Board of Trustees, and other key Museum stakeholders as needed

Managing incoming requests for special exhibits, presenting them to internal stakeholders and providing timely feedback

Developing and maintaining adherence to timelines for short-term and multi-year exhibits and programs

Developing effective Requests for Proposal, reviewing bids, and selecting well-qualified vendors for media productions and other exhibit needs

Serving as point of contact between vendors and internal work teams to maintain effective communication and information flow

Performing other duties as assigned by the AVP of Education & Access

The ideal candidate will possess the following skills and experience:

Strong passion for the mission and work of The National WWII Museum

Bachelor’s degree required with master’s degree preferred

Minimum of three years experience in administrative functions or project management; Experience with budget or contract management also preferred

High level of comfort with all Microsoft Office products (Word, Excel, Powerpoint).

Exceptional oral and written communication skills

Exceptional organizational and interpersonal skills

Willingness to take initiative and seek out opportunities to improve departmental functions

Ability to prioritize and multitask

High level of professionalism and customer-service oriented mindset

Apply now .

CUSTODIAN EVENT SET UP PERSONNEL

This position reports to the Facilities Manager and is responsible for event set up as well as other custodial tasks. The primary job duties consist of setting up and breaking down tables and chairs for Museum events, floor care, pressure washing and other custodial tasks such as cleaning restrooms, vacuuming, dusting, mopping and cleaning glass.

The ideal candidate will be physically able to perform manual work and be familiar with cleaning procedures and custodial equipment. In addition, the ability to work a flexible schedule is a must.

Interested candidates should apply online or mail resumes to 945 Magazine St., New Orleans, LA 70130.

Apply now .

CUSTODIAN

This position reports to the Facilities Manager and is responsible for custodial tasks. Custodial tasks include general cleaning such as cleaning restrooms, vacuuming, dusting, mopping and cleaning glass as well as special floor care duties.

The ideal candidate will be physically able to perform manual work and be familiar with cleaning procedures and custodial equipment. In addition, the ability to work a flexible schedule is a must and basic knowledge of A/V equipment is helpful.

Interested candidates should apply online or mail resumes to 945 Magazine St., New Orleans, LA 70130.