Human Resources and Office Assistant

Job Description

Summary of Position:
The Human Resource and Office Assistant fully supports the Human Resources and Operations Departments, by providing support in the day-to-day operations.

As an Office Assistant the responsibilities include organizing the office and assisting visitors. Sorting and distributing communications in a timely manner. Creating and updating records ensuring accuracy and validity of information.

This position reports to the warehouse and bakery operations, and to the Vice President for Corporate Development & Human Resources from the corporate office, Prairie Mills Baking Company (Bake Crafters).

Essential Functions:
Human Resources Office
Answers phones, greets visitors.

Handles employment application intake:
Prepares and posts job advertisements,
Reviews and pre-screens applications,
Arranges job interviews with hiring manager for the warehouse and the bakery.
Coordinates pre-employment tests, like criminal background and drug tests.
Schedules pre-hire examinations by coordinating appointments.
Prepares new employee hire packet.
Continuously communicates with the home office any hiring, terminations, or employment changes
Maintains employees’ files organized and sends all employment information to the corporate office.
Assists with new-employee orientations.
Office Assistant and General Functions
Provides general administrative support such as preparing correspondence, and arranging meetings,
Exercises judgment while dealing with potential or real troubles on own initiative and bringing them to Director of Operations,
Maintains quality service by following organization standards.
Maintains technical knowledge by attending educational workshops and reviewing publications.
Team and Personal Development
Fully supports the company’s Mission, Vision and Values.
Trains employees based on their duties and responsibilities.
Practices and promotes encouragement and respect by acknowledging and praising coworkers, and vendors.
Invests time and effort in professional development, and supporting a customer-centric culture.

Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience:
High School Diploma and/or Associates’ Degree preferred.
Minimum of 2 years of office management experience, Human Resources Experience preferred.
Computer skills: Working knowledge of MS Office and ability to learn new computer software

Competencies:
Excellent communication skills, written and verbal
Ability to learn technical concepts related to this field
Customer and client focus, and excellent listening skills
Strong attention to detail and critical thinking skills
Excellent multitasking skills
Self-Starter and ability to handle pressure
Personal effectiveness and credibility

Supervisory Responsibilities:
None

Work Environment:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopies, filling cabinets, and fax machines.

Physical Demands:
This is largely a sedentary role, sitting for long periods of time; some walking and bending is required.

Lifting boxes of up to 35 lbs. The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Expected Work Hours:
8:30 – 5:30 pm, Monday through Friday. Must be flexible to work overtime and evenings.

Travel:
None

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