Executive Administrative Assistant
Job Description
Company: Carnival Corporation & plcArea of Interest: Executive Management
Location: Miami
State: Florida
Job Title: Executive Administrative Assistant
Job Description:
Provides administrative and clerical support to all Senior Management at MQA and Maritime Compliance. Keeps official corporate records and executes administrative policies determined by or in conjunction with other policies and guidelines.
Essential Functions:
Provide Executive Assistant Support to the SVP of Maritime Quality Assurance, VP of Maritime Compliance, VP of Maritime Quality Assurance and VP of Technical Quality Assurance.
Arranges complex and detailed travel plans and itineraries; compiles documents for travel-related meetings for department
Provide emergency travel support after hours (WEEKENDS).
Time Card Coordinator for MQA and Maritime Compliance. Responsible for approval of time cards for payroll purposes.
Manages calendars and schedules appointments for all department management. Reviews materials and prints as needed, in advance of meetings.
Handles incoming calls and correspondence and responds independently when possible. Responds to routine external correspondence.
Types memos, purchase requisitions, payment requests and other department forms and documents.
Orders office supplies and maintains supply cabinet. Ensure the facilities are stocked and maintained.
Maintains various database and spreadsheet files as requested.
Prepares agendas, notices and minutes for meetings. Files documents and prepares/organizes folders.
Prepares and edits extensive PowerPoint presentations
Composes and prepares confidential correspondence, reports and other complex documents.
Organizes department events, meetings, workshops and conferences including the coordination of facilities, caterers, invitations, speakers and event budgets.
Prepares expense reports and credit card reconciliations for SVP, Maritime Quality Assurance.
Perform other job related functions as assigned.
Qualifications:
Bachelor’s Degree preferred.
A minimum of 5 years Executive Administrative Assistant experience
The individual in this role will be a seasoned administrative professional with the following expertise and attributes:
Senior level executive administrative support with demonstrated accomplishments.
Intermediate proficiency with Microsoft Office Products (Outlook, Word, PowerPoint, Excel, Visio)
Ability to communicate confidently at the highest levels and build effective internal and external relationships.
Excellent organizational awareness and proven ability to operate in a matrix environment
Strong interpersonal abilities and communication skills
Office Management experience
Requires demonstrated abilities to interact with both internal and external contacts at all levels, up to and including executive leaders.
Must display the utmost level of professionalism and integrity in order to provide positive representation for the department and the organization.
Benefits as a member of Carnival's Team:
A comprehensive healthcare program, dental coverage and flexible spending accounts.
Company-paid term life insurance and long term disability coverage, employee-paid optional life insurance and other voluntary insurance programs.
A 401(k) plan that includes up to a 3% company match after one year of service and a discretionary-profit sharing contribution in your second year of eligible employment
Tuition Reimbursement that provides up to 75% reimbursement for company related professional career development.
Employee Stock Purchase plan that provides up to a 15% discount off the Fair Market Value of Carnival Corporation Common Stock Paid vacation and sick time.
Two complimentary "Fun Ship" cruises a year (based on available space and seniority) as well as discounted rates to friends and family in addition to other discounts to local and neighborhood vendors.
An on-site fully accredited preschool educational program that provides developmentally appropriate educational programming for families of children ages 6 weeks through 5 years of age and up to 12 years of age during school holidays and summer vacation in addition to drop-in care for those unexpected childcare conflicts.
An on-site Health and Wellness Center that provides a full range of activities including weight training machines, free weights, cardiovascular equipment, an aerobic center, massage therapy, certified personal trainers and a wide variety of other programs
Two complimentary "Fun Ship" cruises a year (based on available space and seniority) as well as discounted rates to friends and family in addition to other discounts to local and neighborhood vendors
About Carnival Corporation & plc
Carnival Corporation & plc is a global cruise company and one of the largest vacation companies in the world. Our portfolio of leading cruise brands includes Carnival Cruise Lines, Holland America Line, Princess Cruises, Seabourn and Fathom in North America; P&O Cruises, and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe; and P&O Cruises in Australia. These brands, which comprise the most recognized cruise brands in North America, the United Kingdom, Germany and Italy, offer a wide range of holiday and vacation products to a customer base that is broadly varied in terms of cultures, languages and leisure-time preferences. We also own a tour company that complements our cruise operations: Holland America Princess Alaska Tours in Alaska and the Canadian Yukon. Combined, our vacation companies attract ten million guests annually.
Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis o sex, race, color, national origin, religion, sexual orientation, age, martial status, mental, physical or sensory disability or any other classification protected by local, state, federal and/or international law.
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