Administrative Assistant/Contract Administrator
Job Description
JOB TITLE: ADMINISTRATIVE ASSISTANT/CONTRACT ADMINISTRATORWe are currently seeking a talented individual in the Jacksonville area to fill the position of Administrative Assistant/Contract Administrator.
Essential Functions and Responsibilities:
Responsible for all administrative support for the Region Manager
Maintain office operations and procedures: order supplies, maintain filing system, handle correspondence
Schedule meetings and set up calls
Coordinate events
Responsible for compliance administration for the region
Complete payroll administration and hiring packages
Process weekly purchase card / expense reports
Contract administration for DOT, private contractors, and subcontractors
Send bids, bonds, insurance and notice to owners
Additional duties as assigned
Attendance Requirements are Monday through Friday from 7:00a.m. to 4:00p.m.
Minimum Qualifications:
Two years of experience in the construction industry, strongly preferred
Must have administrative writing, reporting and presentation skills
Must have working knowledge of Microsoft Office Applications (Excel, Word, Outlook, PowerPoint)
Must have good organizational skills, the ability to prioritize and manage time effectively while handling multiple projects
Must be sharp, energetic, self-confident, self-disciplined, ethical, a good listener and goal oriented
Experience with the DOT, commercial construction, utility companies, preferred
Must work well with others
Must have clear and effective communication skills
Must be able to work independently
Must be able to pass a pre-employment drug screen
Must be able to pass a background check and Motor Vehicle Records Check (MVR)
Physical Requirements:
Key:
R arely = less than 10%
O ccasionally = up to 33%
F requently = up to 66%
C ontinuously = 67% to 100%
Activity:
R
O
F
C
Activity:
R
O
F
C
Standing
X
Seeing
X
Walking
X
Reading
X
Sitting
X
Reaching
X
Stooping
X
Range of Motion
X
Kneeling
X
Hearing – Speech Range
X
Squatting
X
Depth Perception
X
Body Twisting
X
Color Vision
X
Crawling
X
Lifting
X
Sense of Touch
X
Carrying
X
Manual Dexterity
X
Pushing
X
Speaking Clearly
X
Pulling
X
Seeing Distant
X
Climbing Ladders
X
Climbing On/Off Truck
X
Climbing Stairs
X
Climbing Poles
X
Balancing
X
Gripping
X
Lifting Up to 10 lbs.
X
Lifting Over 10 lbs. to 50 lbs.
X
Lifting Up to 50 lbs.
X
Individuals must be able to perform the essential functions of the position with or without a reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.
An Equal Opportunity Employer, including disabled and vets.
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