Time & Leave Clerk (OA)
Job Description
Note: This announcement is open to status candidates. If you are a current/permanent employee of the Department of Veteran Affairs, please apply under Vacancy ID 10126929. http://ift.tt/2C8yHdPThe position is located within the Nursing Service of the Robley Rex VA Medical Center in Louisville, KY. The incumbent serves as primary timekeeper to assure and facilitate payroll processing. The incumbent performs a wide range of payroll duties in the preparation of electronic timekeeping for Nursing Service. Incumbent is responsible for the preparation and accuracy of timecards for approximately 250-300 employees which includes full-time, part-time, intermittent, fee basis for Title 5, Title 38 and Title 38 Hybrid employees. The supervisor provides general guidance on assignments regarding administrative changes, deadlines and priorities. Duties include posting time cards daily; maintaining timekeeping records in accordance with regulation; entering data into computer system; maintaining staff roster for the service; assists with licensure certification of RN's and LPN's, and maintained. Clearing employees; preparing personnel actions; receiving and screening callers/visitors; receiving/distributing mail; typing a variety of reports/documents; filing documents; maintaining inventory of office supplies; and other clerical duties as assigned.
Work schedule: Monday - Friday 7:30 am to 4:00 pm
Compressed/Flexible Schedule: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description Title/PD#: Time & Leave Clerk (OA)/40136A
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not Required
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/16/2018.
Time-In-Grade Requirement: Candidates may be advanced without time restriction to positions up to GS-5 if the position to be filled is no more than two grades above the lowest grade the employee held within the preceding 52 weeks under his or her latest non-temporary competitive appointment.
You may qualify based on your experience and/or education as described below:
Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-3 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: performing administrative payroll procedures, computing, recording or coding numbers, timekeeping and preparing reports. OR,
Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have havecompleted a 4-year course of study above high school leading to a bachelor's degree. You must submit a copy of your transcript. Application materials will not be returned.OR,
Combination: Combinations of successfully completed education and experience may be used to meet total qualification requirements. For a GS-5 level position, only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement.
To calculate the combination of education and experience, determine the amount of experience you have as a percentage of the experience required for the grade level. Then determine the amount of education you have as a percentage of the education required for the grade level. Only education in excess of the amount required for the next lower grade level is qualifying. Add the two percentages; the total percentage must equal at least 100% to qualify for the grade level.
You will be rated on the following Competencies for this position:
Clerical
Communication
Plan and organize work
Technical Competence
In addition to the above competencies, the following knowledge, skills, and abilities KSAs) are essential for this position:
1. Ability to apply rules, regulations and procedures governing time and leave for employees representing a broad range of pay plans and categories.
2. Knowledge of VA rules and regulations regarding compliance and business integrity and the ability to prepare correspondence for tour changes and maintain tracking monitors and audits of employees of Medical Service.
3. Ability to coordinate and organize information of activities in order to ensure work is accomplished in a timely manner.
4. Ability to perform office operations and provide admin support (i.e., provide info regarding policy and procedures; maintaining suspense for timely follow-up; prioritizing workload; multi-tasking; orienting staff; assisting office staff).
5. Ability to communicate with a variety of individuals, having a multitude of request and problems
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The work may require some physical effort such as standing, walking, bending, or sitting. May require moving and picking up of corrugated packing boxes containing files during purging and storing of records.
Selected applicants will be required to complete an online onboarding process.
To apply for this position, you must provide a complete Application Package which includes:
Resume. (REQUIRED by ALL) Your resume must have the following information for each position you have listed on your resume: position title, employer, city/state, duties, begin/end dates of employment including the month and year (mm/yy - mm/yy), and full-time or part-time status with the number of hours worked each week. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Completed Occupational Questionnaire (REQUIRED by ALL). You will be directed to this questionnaire when you apply online, however, if you are unable to apply on line, see the Additional Information "Alternate Application" option in this announcement (note: The Alternate Application phone line is only available Monday through Friday from 8:00am until 6:00pm Eastern Time, excluding Federal holidays.).
Clear Copy of Transcripts for education verification. Required if you are applying on the basis of your education, you are REQUIRED to submit a legible copy of your college transcript in order to use education to qualify.
Latest non-award SF-50 (REQUIRED by current and previous Federal employees) SF-50 - Notification of Personnel Action must be submitted showing current position, grade, series, etc.). 'Award' or 'Incentive' SF-50s cannot be considered valid required documentation to verify status.
DD-214 (REQUIRED for Veteran's preference) Veterans must provide a legible copy of their DD-214(s) to ensure all dates of service as well as character of service (Honorable, General, etc.) appear as required, for the type of preference you are claiming. If still on active duty, a certificate or release or discharge from active duty within 120 days listing the type of discharge and the date on letterhead.
SF-15 Application for 10-Point Veteran Preference and related documents. (required to apply Veterans Preference) http://ift.tt/PEroAE.
Veteran disability rating. Supporting documentation of Veteran Preference Letter from the VA Regional Office stating what your percentage of disability is. DO NOT include your specific disabilities or your monthly awarded monetary amount.
Schedule A letter, 5 CFR 213.3102(u), for hiring people with severe physical disabilities, psychiatric disabilities, and intellectual disabilities. (Required) This excepted authority is used to appoint persons with severe physical disabilities, psychiatric disabilities, and intellectual disabilities. Such individuals may qualify for conversion to permanent status after two years of satisfactory service. The following link have examples of such a "Schedule A" letter. http://ift.tt/2Cal8uw.
In addition to the above required documents, the following documents are preferred, but are NOT required:
Latest Performance Appraisal.OF-306. (REQUIRED by ALL) Declaration for Federal Employment: must be signed and dated* (Available at http://ift.tt/1hSwwje) (required if selected)
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
Cover Letter
DD-214
OF-306
Other
Other Veterans Document
Resume
SF-15
SF-50
Transcript
Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://ift.tt/1hTPxOl.
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