Office Assistant / Administrative Assistant
Job Description
Job Description:
We are looking for a motivated and organized professional to join and team up with the CCREC president for a part-time office assistance position. The assistant is expecting to help in managing the investors transactions, client interaction, new business activities, customized marketing materials and provide general administrative support. This is a player coach role where the individual is expected to provide administrative, secretarial and clerical support to others in the office to help maintain an efficient and organized environment.
Key requirements and qualifications:
- Minimum of 5+ years administrative experience.
- Excellent communication skills, written and verbal.
- Executive- level communication skills writing and phone calls Proficiency in telephone work and customer service- Professional customer service and interpersonal skills.
- Strong research ability and problem-solving skills Organized with attention to detail.
- Ability to work independently (small office).
- Self-motivated with an excellent work ethic.
- Good computer knowledge in Numbers, Pages, and Keynote, etc.
- Able to multi-task.
- Ability to exercise sound judgment Reliable, versatile and dependable.
- Have the highest level of integrity.
- Be a great problem solver.
- Have the ability to take initiative and drive results.
- Have the ability to work well with a team & multiple personality types.
- Be an exceptional people person who communicates easily and naturally.
- Be an optimist who sees opportunities, and not just problems.
Primary Duties and Responsibilities:
Maintain a high level of professionalism and integrity as a team player and possess the ability to work for a team of brokers including communication with external clients and vendors with minimal daily supervision.
Manage client/prospect contact database, schedule follow-up meetings with clients and prospects, and administer marketing database.
Create, design and present all marketing collateral using Adobe Suite programs; such as property brochures, email blasts, presentation placemats and banners, market overview books, binders, graphs and client reports.
Perform business support function activities for brokers; intuitive calendar management, meeting planning on and off-site, travel and expense management and other general duties.
Produce documents such as lease proposals, letters of intent, property surveys, general correspondence, standard reports in accordance with corporate standards and guidelines.
Creation of modest marketing materials to include , Pages, Numbers, PowerPoint, case studies, company portfolios, and placemats, Assist with projects and presentations.
Establish and maintain record keeping; tracking commissions, invoices and systems entries.
Process deal files in a timely manner, update finance system and track deal flow process.
Serve as main point of contact between Leasing Teams, Research, Marketing and Finance, as well as coordinate each divisions' responsibilities as they pertain to a specific task.
Be instrumental in assisting the team with the development and implementation of its strategic business/marketing plan.
Answer telephones, direct calls and respond to inquiries.
Prepare correspondence and reports as directed.
Research as requested, Accurate record keeping, note taking.
Office admin work: filing, database entry, scheduling, General clerical duties such filling out, faxing and mailing documents.
EDUCATION AND EXPERIENCE:
Bachelor's Degree preferred, but not required.
Minimum Five years of business experience.
Real estate, legal and technical writing industry support, a plus.
Knowledge of Mac Operating System is a MUST we use only Mac in the office no PC.
KNOWLEDGE, SKILLS, AND ABILITIES:
Polished and professional, must work with integrity and confidentiality.
Demonstrated capacity to multi-task in a fast-paced environment.
Must be an extension of the principal and handle situations proactively and intuitively.
Must be flexible and highly motivated with a willingness to take initiative.
Ensure that strong attention to detail is maintained at every level.
Strong interpersonal skills and strong ability to work collaboratively with teammates and clients.
Excellent letter/email writing ability including strong proofreading and editing capabilities.
Optimistic and outgoing personality, excellent follow through, must be a task master.
Develop effective and constructive solutions to challenges and obstacles with the ability to complete projects on time with diverse teammates.
Demonstrate advanced proficiency in Mac and marketing, as well as have the ability to command company specific software and databases.
Hours: 9-1 five days a week. We will consider an appropriate salary range depending on skills and performance after 3 months. If you are qualified and interested in this position, please submit your cover letter and resume by clicking the REPLY section above. Job Type: Part-time 4 Hours 9-1 Salary: $17 Hr Required experience: Mac OS X: 5 years Administrative Assistant: 5 years
Job Type: Part-time and/Or Full Time
Salary: $16.00 to $17.00 /hour
Job Types: Full-time, Part-time
Salary: $16.00 to $17.00 /hour
Required experience:
- Mac OS X: 3 years
- Administrative Support: 3 years
Required education:
- Bachelor's
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